R.O.C.K Annual Business Meeting (June 2, 2007)

Rocketry of Orlando's Community Kids

Call to order

Brian Coyle called the meeting to order at 10:20AM. 9 members and officers were present.

Officer Reports

Treasurer Report: Robb shared how our financial picture is good that we have about $400 in our account. (exact amount not recorded by secretary.)

Secretary Report: For the most part, the secretary managed the basic operation and the updating of the www.r-o-c-k.org website. He mentioned that he was open to additional help due to potential scheduling conflicts this year coming. Roger Smith volunteered to work with the 2007-2008 secretary to make improvements to allow more rapid and multiple person management of the site.

VP not present

President report: Brian reminded us not only of the steady growth of the club and the ratio of NAR members, but activity in terms of launches and skill growth of flyers. We are realizing the type of growth that fit's the club objectives in terms of engaging young and old flyers in the safe and educational hobby of model Rocketry.

Brian also thanked the ROCK officers for their service this year, highlighting the work Robb did to organize the CCAFS Tour, and the functions Tom performed to procure the current launch field after the loss of Big Oaks. Tom was also recognized for his work maintaining the range gear, the addition of the new pads and the new launch controller pod for cluster and complex rocket support.

Nominations & Elections:

All officers were re-approved to continue for the next year. Roger volunteered to work with Tom to build more interactive elements to the ROCK website for regularly updated pages.

NAR issues

Safety report: we spent about 25 minutes viewing and discussing ways to implement recommendations from this year's NAR Safety report

Future plans for ROCK

Action Points. Place Safety presentation on website.

Year-round launching? Input from flyers present indicate that there is a desire to consider launching year round. Brian made a suggestion too move our annual Business meeting to a non- launch day in January so as to coincide with NAR registration and possible officer update. Motion to have the meeting in January and a 12 month flying cycle was made by Bracha, seconded by Christine, motion approved unanimously Brian also requested that we set the date of the January business meeting set by our October launch date. A motion to this effect was made, seconded and approved.

Events calendar: Do we sponsor another NAR level contest?

Need a contest director, Launch space also limited. Accept donations for prizes. We would like to see the informal contest schedule continue under the guidance of the club VP. No official action for NAR contests taken at this time unless we can arrange for a more suitable flying field.

Another recommendation was made to continue Egglofting scheduling in their current positions but add two months events for additional events.

Web updates: Tom to work with Roger to manage the site and improve interactive operation.

SPAM filtering on mail form: Supposedly fixed.

Links updates: Links page. Bob's Hobby shop moved. Update address, Jon Rockets now offers free shipping for orders over $20

Put flight card pdf on website.

Robb will get 1500 cards ready.

Club Stickers: Brian will prepare stickers and provide on Member renewal.

Kids first time RTF rockets: Brian requested funds for purchase one dozen RTF rockets. Motion made, seconded, and approved.

Larger field search: Robb's thought/wish--make finding the field our top flying priority. The current field does limit flyer skill growth because of limits on the property, power lines, highway and close tree obstacles. Recommendation for secretary to prepare a document to detail field requirement for presentation to property owners for membership use in searching. Place this printout on the website.

Motions from the floor:

For readiness to support complex rockets, bring out the C controller as a normal part of the launch setup. Also, mention on the website that requirements for unusual rockets need to be filed with Club officials RSO/LCO prior to the requested launch date. Also formalize/ schedule LCO and RSO positions to help address safety issues and ensure that equipment is prepared.

Officers are to formulate an accident or injury contingency plan. How to activate insurance, what are the steps. Documentation to be included in the launch control gear storage containers.

Robb Haskins made several purchase requisitions:

Purchase additional battery. Motion approved.

Purchase air horn for current field. Motion approved.

Robb to pursue looking for a PA System. Motion to Investigate and present options to officers for decision approved.

Purchase Weathervane windspeed indicator. Motion to Investigate and present options to officers for decision approved.

Roger and Bracha investigate Red Cross classes for CPR.

Purchase of an additional water-based fire extinguisher. Motion for Tom to Investigate and present options to officers for decision approved.

General discussion: Set action item completion dates. Most will be ready for address prior our July flight date.

We will fly July if fire index is below 600. Tom: Post on website.

Meeting adjourned at 12:20PM Robb brought his one Research Space Flight video for watching during lunch. Good stuff!! Thanks Robb.

Thanks to Christine Haskins for her help in providing our splendid meeting facilities at "Ideas To Go."

Respectfully submitted,

Tom Dennen, Secretary